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b) Taking minutes c) Consultant is too expensive and on a limited budget for these tasks. d) Recommend Haden Bowie as task force coordinator i) Possible Compensation (1) $50 per meeting (6 meetings) (2) $250 remains from $1,500 grant (3) remaining$50 from the HRC budget as mentioned by Carolyn as a possibility. 3) First Meeting a) May 17, 2011, 6:30 p.m. b) City Hall i) Gary will see what is available c) Format i) Round table discussion rather than potential members in the audience d) Agenda i) Chair of the Meeting- Gary ii) Introduction/Scope of Task Force-Jill (1) Jill will draft a simple version of Draft Work Plan iii) Community Building Exercise- Kaying (1) Probably near the beginning of the meeting so group will begin to feel some cohesiveness. iv) Q/A- Gary e) Refreshments i) Kaying with work with Carolyn 4) Miscellaneous a) Discuss goals/visions of task force i) The final document,the Framework, to allow neighborhoods to have input before decisions are made by city council or commissions. ii) Better public notifications system iii) Neighborhoods having a say in their visions for the future iv) Better outreach to rental population b) Where to hold meetings i) Out in community not necessary for task force c) At least one-meeting geared for public testimony and comment. d) Binder with work plan for each member of task force i) Jill will review 2010 Civic Engagement binder to determine what should be included in task force member individual binders from that fat binder. 5) Gay Civil Rights Program Recommendation: Time did not permit a full discussion of this issue but there was agreement to recommend to the full Commission the Project 515 program. More discussion may be necessary over the next few weeks. Program Planning Committee Report to the May 10. 2011, Roseville Human Rights Commission.. 4 _ Meeting