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Roseville Human Rights Commission June 14, 2011 Draft Minutes Page 4 of 7 137 Commissioner Grefenberg said there is a Future Agenda topic on the agenda in which 138 commissioners could suggest topics. 139 140 Chair Singleton asked how the Council sets their agenda, and City Manager Malinen explained that 141 Councilmembers suggest topics at their meetings or contact him if they have items. He makes the 142 decision about putting on the agenda based on timing of the request or depending on when 143 information is available about a topic. 144 145 Commissioner Brisbois said this motion is helpful for new commissioners to know how things are 146 done. She had not received an orientation so did not know to do things. Commissioner McKenzie 147 asked why commissioners did not have the training session that they agreed to. 148 149 Commissioner Grefenberg suggested amending the motion by adding the sentence "Individual 150 commissioners have the right and responsibility to raise agenda items for future commission 151 meetings." 152 153 He further recommended adding the next motion"Commission agenda will be distributed to HRC 154 commissioners and published in the exact format presented to staff,"to be part of the same motion. 155 Motion prevailed 4/1 with Commissioner McKenzie voting against it. 156 157 Motion of the committee: Commission minutes shall specifically list commissioners present and 158 commissioners absent at the meeting. Youth Commissioners' attendance shall be listed separately 159 from commission members and the minutes shall reflect youth-commissioners present and youth 160 commissioners absent. 161 162 Commissioner McKenzie asked why Youth Commissioners should be separated; otherwise,this 163 implies a difference while all should be treated equally. 164 165 Commissioner Grefenberg said that Youth Commissioners cannot vote, but he felt it was more 166 important to list whether present or absent. 167 168 Chair Singleton asked the Youth Commissioners whether they felt listing their names separately 169 made them feel separate. All three Youth Commissioners indicated they did not feel excluded. 170 Motion prevailed 4/1 with Commissioner McKenzie voting against it. 171 172 Motion of the committee: The following items are for clarification and to develop a common 173 terminology. The Commission should adopt the following terms for use in the minutes and agendas. 174 175 1. The Human Rights Commission has no subcommittees, only committees. The agenda and 176 minutes should so reflect. 177 2. The name of the Internal Affairs Committee shall be changed to Executive and Operations 178 Committee. 179 3. The Program Planners Committee is a misnomer; it is the Program Planning Committee. 180